Disaster Preparedness and Your Documents

It’s that time of year again, the beginning of the Atlantic hurricane season.

The narrative at this time of year is heavily biased towards disaster preparedness in general,
but more specifically hurricane preparedness. Usually most of this focus is placed on individual
preparedness but don’t you know it’s equally as important for companies and organizations to
be prepared for the eventuality of a disaster?

As a leader of a company or organization, have you ever stopped to think how your business or
organization would be able to continue or recover from a disaster like a fire or major hurricane?
Today I would like to focus on documents. As much as the “paperless office” has been touted
for over two decades, the reality is that for most organizations the information which forms
their lifeblood, and that would be critical to being able to recover after a disaster, is stored on
paper documents.

The easiest and most efficient way to safeguard these paper documents is to digitize them and
keep a copy offsite or even off island (the cloud).

Traditionally, however, this has been based on relatively expensive (for our small to micro
businesses) software packages and expensive dedicated scanners.
The good news I’m sharing today is that this does not have to be the case.

If you have a Kyocera MFP sitting in your office then you already have the basis of an Efficient,
and highly Customizable scanning station which can be used to digitize, index and
upload (or have ready for upload) your documents to a location of your choice.
With the addition of the very affordable DMConnect application onto your Kyocera MFP, your
MFP becomes an extremely powerful, fast, and user-friendly scanner.

Call me today and let’s discuss how we can get your organization, Disaster Prepared!

Julian Grant CDIA (Certified Document Imaging Architect)
Solutions Manager

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